Support for Independent Psychotherapists

Marley Ashem Practice Support provides thoughtful, dependable administrative support tailored to the unique needs of independent psychotherapists. From responding to new client inquiries to managing the administrative details behind the scenes, I help create a seamless experience for both you and your clients.

Administrative Services

Retainers provide a set amount of administrative support each week without requiring you to track individual hours.

Support is provided during operating hours (Monday–Friday), with your weekly hours flexibly distributed based on your practice’s needs and the tasks that arise.

Emails are responded to within one business day. Retainers are designed for consistent, planned support not urgent or on-demand assistance and do not include phone answering.

  • Up to 4 hours/week | billed monthly

    Ideal for independent psychotherapists who need a small amount of reliable administrative support without hiring an employee.


    Perfect for: Solo practitioners with light administrative needs who want a trusted administrative partner to handle essential tasks for a few hours each week.

  • Up to 8 hours/week | billed monthly

    Ideal for independent psychotherapists who need consistent administrative support without hiring an employee.

    Perfect for: Solo practitioners with a steady client caseload who need a trusted administrative partner for a few hours each week.

  • Up to 16 hours/week | billed monthly

    For growing private practices requiring more hands-on administrative support and increased availability throughout the month.

    Perfect for: Independent psychotherapists with a growing practice who want consistent, dependable support without expanding their team.

  • Every practice is unique. If your needs fall outside these packages, I'd be happy to create a customized monthly retainer that's tailored to your practice.

Task Examples

During our discovery call, we’ll discuss the administrative tasks you’re looking for support with. Your needs may evolve over time, and your retainer can adapt accordingly.

  • Email management

  • Client communication by email

  • Jane App administration, including scheduling, billing, and auditing

  • Intake coordination

  • General administrative support

  • Weekly reporting

  • Weekly zoom check-in

  • CRM management

Work With Me

Our Process

We discuss what's currently taking up your administrative time.

We Connect

You show me how you currently manage those tasks and the systems you use.

I learn your workflow

I handle the agreed-upon administrative tasks according to your process.

I take it from there

Introductory Call

If I notice something that could be streamlined, I can suggest it without forcing you into a new system.

Optimize

“The act of revealing oneself fully to another and still being accepted may be the major vehicle of therapeutic help.”

Irvin D. Yalom, The Gift of Therapy